[Repost] Clearing up the Top 10 Myths About Translation (by Nataly Kelly)

Nataly Kelly

Clearing up the Top 10 Myths About Translation

Posted: 06/13/2012 11:06 am

 

1. Translation is a small, niche market. The global market for outsourced language services is worth more than US$33 billion in 2012. The largest segment of the market is written translation, followed by on-site interpreting and software localization. The vast majority of these translation services are provided by small agencies — there are more than 26,000 of them throughout the world. These companies coordinate translation projects in multiple languages simultaneously, often involving many different file types, processes, and technology tools. The words themselves are translated and interpreted by the hundreds of thousands of language professionals scattered all across the globe. Many translators and interpreters also have direct clients, but most are freelancers whose work comes from agencies.

2. The need for translation is fading away. The U.S. Bureau of Labor Statisticsestimates that there will be 83,000 jobs for interpreters and translators by 2020 in the United States alone. This job market is expected to grow by 42 percent from 2010 to 2020, significantly higher than the average of 14 percent for all professions. Data from Common Sense Advisory shows that globally, the market has a compound annual growth rate of 12.17 percent.

3. Most translators translate books; most interpreters work at the United Nations. Literary translation and conference interpreting are two of the most visible specializations, but they actually represent very tiny segments of the market at large. Who are the biggest translation spenders? Military and defense agencies spend the most on translation, with the United States routinely spending billions on language services for defense and intelligence initiatives. On the commercial side, some of the largest segments of the translation market are manufacturing, software, health care, legal, and financial services. As a result, freelancers often work in these specialty areas — as financial translators, medical interpreters, legal translators, and court interpreters.

4. Any bilingual can be a translator or an interpreter. The ability to write in English does not make a person a professional writer. The ability to speak English does not make a person a professional speaker. Likewise, the ability to write or speak two languages does not mean that a person can translate or interpret. Plenty of people who are perfectly fluent in two languages fail professional exams for translation and interpreting. Why? Being bilingual does not guarantee that a person will be able to transport meaning from one language and culture to another without inflicting harm in the process. Most translators and interpreters are highly educated, with advanced degrees and training in either translation, linguistics, or a specialty field. Also, while not mandatory, professional certifications are widely recognized and strongly encouraged. In the U.S., translators are certified by the American Translators Association, and a variety of certifications exist for interpreters.

5. Interpreters and translators do the same thing. The all-encompassing term that the general public uses to refer to language professionals is “translators,” but the reality is that translators and interpreters have very different job skills. Translation refers to written language, while interpreting refers to spoken language. Translators must have great writing skills and training in translation, but they must also be adept at using computer-assisted translation tools and terminology databases. Interpreters, on the other hand, have to develop their short-term memory retention and note-taking skills as well as memorizing specialized terminology for instant recall.

6. Translators and interpreters work in more than two languages. One of the most common questions translators and interpreters are asked is, “How many languages do you speak?” In reality, many translators work in only one direction — from one language into another, but not in the reverse. For translators and interpreters, it is better to have in-depth knowledge of just two languages than to have surface-level knowledge of several. Why? Of approximately one million words in English, the average person uses only 4,000 to 5,000 words on a regular basis. People who are “educated” know between 8,000 and 10,000 words. The professions with the widest vocabulary, such as doctors and lawyers, use about 23,000 words. Interpreters and translators who work for these specialized professions often use this kind of advanced technical vocabulary in two languages. Some translators and interpreters do work in more than one language combination — for example, conference interpreters often have several “passive” languages that they can understand. However, translators and interpreters are not usually hyperpolyglots.

7. Translation only matters to “language people.” The need for translation crosses both the public and private sectors. In the business world, executives at companies of all sizes are beginning to recognize that translation is a pathway to enabling more revenue and entering new markets. A recent study found that Fortune 500 companies that augmented their translation budget were 1.5 times more likely than their Fortune 500 peers to report an increase in total revenue. Also, government bodies are increasingly taking an interest in translation. Indeed, even those involved in development and non-profit work need to pay attention to translation. A report on translation in Africa conducted for Translators without Borders in May 2012 showed that greater access to translated information would improve political inclusion, health care, human rights, and even save lives of citizens of African countries.

8. Crowdsourcing puts professional translators out of work. As online communities have become more popular, so has something called “crowdsourced translation.” This phenomenon typically emerges when online community members get excited about a product and want to use it in their native languages. Sometimes, these customers and fans even begin creating their own translations and posting them in user forums. Instead of leaving their customers to pontificate on the best translations amongst themselves, smart companies are giving these communities the ability to easily suggest their translations. Are companies harnessing the work of these volunteers to obtain free labor? Actually, as the research shows, saving money is not a primary motivation — setting up these kinds of platforms can cost companies more time and money than just paying for traditional human translation. They typically pay human translators and translation companies to edit the group-translated content anyway, but they believe the collective approach gives power directly to customers and users, enabling them to have a say in which translations they like best.


9. Machine translation is crushing the demand for human translation. 
The opposite is true. Machine translation is actually expanding the demand for human translation and fueling the market at large. How? Machine translation — especially the free online kind — serves as an awareness campaign, putting translation squarely in front of the average person. Translating large volumes of information is never free — it comes at a cost, even with machine translation. Machine translation technology and related services make up a tiny percentage of the total translation market. Of course, machine translation can achieve some feats that humans cannot, such as quickly scanning large bodies of text and provide summaries of the information contained within them. However, as with most technologies, humans are needed to use machine translation intelligently. As Ray Kurzweil points out, technologies typically don’t replace whole fields — rather, they more often help fields to evolve.

10. All translation will someday be free. The translation and interpreting industry adds tens of thousands of new jobs to the global economy each year and there is no slowdown in sight. Translators and interpreters are extremely important members of this industry — in fact, they are the very heart of it. However, much like other professional service industries, the translation industry also relies on countless other professionals: project managers, account managers, vendor managers, production managers, schedulers, trainers, quality assurance teams, proofreaders, desktop publishing professionals, engineers, product managers, salespeople, marketers, technicians, and even people who work in procurement, human resources, billing, and IT. Research from Common Sense Advisory shows thatdemand for translation is outpacing supply — so if anything, human translators are becoming even more important. However, they are part of a much larger ecosystem, one that keeps global business churning and international communication flowing.

Follow Nataly Kelly on Twitter: www.twitter.com/natalykelly

[Repost] 5 stupid things I did to get clients when I started my consulting business (by Greg Miliates)

5 stupid things I did to get clients when I started my consulting business

We all make stupid mistakes, and few “gurus” and self-proclaimed “experts” talk about their failures. Why not? Well, who cares whether an “expert” talks about their failures? What you care about is how YOU can achieve your dreams, your goals, your “secret plan”. (Yes, I bet you have a secret plan. For many of you, that may be quitting your day job.)

I’m not afraid to talk about how I’ve failed, because I know that many of you have experienced the same things. Yes, it can be embarrassing. But it’s also liberating, because we ALL fail sometimes.

And failure is actually a step toward success.

So long as you don’t crawl under a rock in abject shame after failing, you dust yourself off, and figure out what the lesson was. Then you go out and do things a bit better.

5 stupid things I did to get clients when I started my consulting business

Yes, there were a lot more than just 5 stupid things I did when starting out, but I’ll limit this post to the top 5.

Here they are:

Stupid thing #1: wasting time on marketing materials

I had some pretty novice ideas about how to get clients when I started out, and I pursued them in earnest.

I created a brochure, a business card, and a website. But I didn’t draft anything quick and start getting feedback. Nope.

Instead, I spent about 3 MONTHS drafting copy for them, and hired a graphic designer to help with the layout. I revised the copy, the wording, the layout, the fonts, the colors, even what the bullet points looked like.

I showed it to handful of close friends, got feedback, and kept revising and tweaking. (Never mind the fact that no one who I showed these things to were in my market, and therefore had no idea what my prospects cared about).

So, yes, I spent a solid 3 months on these things.

And those brochures? I only sent out a couple dozen, and of those, I never called to follow up.

Completely stupid.

I had no idea about marketing channels when I started out.

Now that I’ve learned from my mistakes, I’d ask my newbie self questions like:

  • Where were my prospects?
  • How can I systematically reach them?
  • Which are the most promising channels?
  • Which have the best likelihood of sourcing high-value clients?
  • What do my prospects actually care about? What value can I provide them right now?

Stupid thing #2: building a list of prospects, but taking virtually no action

Building a list of prospects sounds like a good idea, and it is. But I actually did 2 stupid things here:

  • I spent a shit ton of time building this list. I’m talking somewhere in the neighborhood of 40-60 hours over a period of months.
  • I didn’t DO anything with this list–except to delude myself into thinking I was working on my business.

Yes, a prospect list is a great idea, but not when you spend all your free time doing it, and especially not if you don’t do anything with it.

How many prospects did that list include? About 70.

How many did I actually contact? 4.

Stupid.

How did I expect to get results?

And yet when I sat down to “work on my business,” I gravitated to that damn spreadsheet, adding new prospects, and adding details for each.

Why didn’t I call more prospects? Because it was hard.

Calling prospects made me anxious, and I didn’t want to get rejected. Besides, I wasn’t sure what to say, how to have a conversation with them.

And I certainly didn’t think of myself as a salesperson. I had no idea how to sell.

So, the thought of calling prospects (even though I actually knew many of them) was scary. And instead of doing something outside my comfort zone, I stuck with something that felt safe.

Stupid thing #3: creating a menu of services

You might think that drafting a list of services you can offer is actually a good idea. It can be, but again, I spent an enormous amount of time on this task. I’m talking 20-30 hours. And this was while working the day job, being married, and having kids, so I already didn’t have a lot of free time.

And yet I chose to spend a crapload of hours and weeks on this thing.

Wasting time was the first stupid thing about this.

The second stupid thing about this was that I was focused on my SKILLS instead of what prospects and clients would be interested in.

It was an example of “look at all the cool stuff I can do!” without thinking what my market desperately WANTED.

Look at it this way: Imagine you’re walking down the street, hungry, and see 2 restaurants. One has a chef who’s telling you all about how they can chop, filet, sautee, broil, season, marinade, and julienne the food. From the other restaurant, your mouth literally waters from the smell of juicy grilled meat (apologizes to the vegans out there). You’d think, “Fancy chef or not, I want a friggin burger.” And you’d go to the burger place.

Give your market what they desperately want, not a boring CV or resume.

Stupid thing #4: agonizing over which business entity to choose

Yes, this was another thing that consumed far too much time when I first started. I read damn near every article I could find online, weighed the pros & cons of each for my situation and where I thought I might be 5 years down the road, then re-read all the advice, bookmarked sites, took notes, and agonized some more.

So what kind of business entity did I eventually choose? It doesn’t matter!

Did it get clients? Of course not.

No client cares whether you’re an LLC, s-corp, c-corp, or sole proprietor.

When you start consulting, keep in mind that you need clients to be a consultant and have a real business that brings in cash to your bank account.

No clients = no cash and no real business.

The stupid thing was again spending way too much time on something inconsequential.

LLC or s-corp, talk to an accountant for 30 minutes about your specific situation, make a decision, and move on.

Stupid thing #5: targeting ineffective marketing channels

Truth be told, I had no idea about marketing channels when I first started out. I meticulously:

  • made my prospect list,
  • called virtually none of those prospects,
  • spent 40-60 hours on brochures and business cards,
  • then was discouraged that I had no clients.

For the few prospects I called and, later, some additional prospects I called and/or emailed, who did I target? Decision makers who could green-light consulting projects?

No.

I talked to lower-level people and ineffective “consultants” who were struggling to get work themselves.

Stupid…

Why didn’t I talk to the kinds of people who could actually sign off on projects or refer business to me? Frankly, I was intimidated, and didn’t know how to talk to these people. Again, I didn’t think of myself as a salesperson, and hated the idea of selling, and it felt safer to talk to lower-level people.

Key takeaways

What was going on here? I was wasting time, getting no results, and feeling discouraged and anxious.

TRUTH #1: What feels safe won’t move you forward: Basically, I was doing what felt safe instead of pushing myself outside my comfort zone. Creating the prospect spreadsheet felt safe. So did drafting the copy for my brochure. To get beyond my current situation (day job + desire + secret plan to do consulting), it required doing things that, at least for a few moments, felt scary. Not scary like BASE jumping, but scary like calling a prospect.

TRUTH #2: Finding the shortest path to your goal maximizes your chances of success. Yes, I eventually figured out how to get clients, and built a profitable consulting business, but it took a long time. I was discouraged and frustrated a lot, and there were lots of times I didn’t think it was realistic, like it was just stuff I was doing that wouldn’t amount to anything. I’ve seen lots of people give up on consulting because they couldn’t get clients. They did some of the same stupid things I did when I started out, got discouraged, and went back to their day job.

All these stupid mistakes were like a long, winding road instead of a straight-line path. Would you rather take 2 years, 3 years, or 5 years to be able to quit your day job, and likely get frustrated, discouraged, and give up along the way? Or would you rather reach your goal in 6 months, 9 months, or 12 months, steadily building your orchard of clients along the way (where each client is a pipeline of consulting work)?

TRUTH #3: Getting help from experienced mentors puts you in the fastlane. For nearly every stupid mistake I made, I didn’t seek out help. Can you imagine if you had someone in your corner giving you guidance and coaching me along the way? How much faster and easier would it be? Even Michael Jordan had a coach. We ALL need help.

When I started, I was like a typical guy who got lost on a road trip: I didn’t bother looking at a map or getting directions. I tried getting useful info about starting a consulting business, but it was so generic, and nearly always by some “expert” who hadn’t actually struggled and created their own thriving consulting business. Those “experts” couldn’t tell me, step-by-step, what I needed to do to get clients. And they couldn’t tell me I was wasting my time on busywork.

I’m giving away something a lot of you have been asking for

A lot of you have asked me for proposal samples, examples, and templates. For those of you who attend Tuesday’s free webcast, you’ll get access to a proposal that I used which allowed me to earn over $300/hour. This template will ONLY be available to webcast attendees, and I won’t post the download on the blog.

Click here to register.

FREE: Mini-course this Tuesday (4/1/2014):

Creating a Consistent Pipeline of Clients (even if you have limited time)

This Tuesday, 4/1/2014, at 9 p.m. Eastern, I’m going pull back the curtain on my own consulting business like I’ve never done before.

A consistent pipeline of clients is possible, even if, like most of us, you’ve got a busy life: family and friends, a full-time job, or other responsibilities.

During Tuesday’s live webcast, I’ll show you how, including:

  • The “expert” advice you can skip.
  • How to create systems that bring clients TO YOU, even if you don’t have a single client right now, and have no idea where to start.
  • I’ll reveal the exact strategies I use to get consulting clients (and my specific revenue numbers) that bring me clients worth $1,000, $10,000, and even $100,000.

This is info I DON’T share on the blog, and I’ll reveal specific details of my consulting business that I’ve never discussed before.

Click here to register.

This is FREE, live, and starts at 9 p.m. Eastern. You can watch from anywhere.

There will NOT be a recording available (all my premium course material is recorded so you can watch it at your convenience).

Yes, I’ll be re-opening my Client Pipeline Mastery course, and I’ll briefly tell you how you can get access to this premium course. But I’ll spend the majority of the live presentation revealing my exact strategies and actual revenue numbers so you can start getting results in your own business.

Bonus: I’m giving away a special bonus during the presentation, but you need to attend the presentation to get access to the bonus.

Reserve your spot in 15 seconds (required).

See you on Tuesday!

– See more at: http://startmyconsultingbusiness.com/5-stupid-things-i-did-to-get-clients-when-i-started-my-consulting-business/#sthash.j4xqWIJ5.dpuf

Plan C as in Coffee.

My personal Plan C
My personal Plan C

“Tutti dovremmo avere un piano di riserva (un piano B).
Infatti, sono appena passata direttamente al piano C…
di caffè.”
#perlediunatraduttrice

#translatorsgonnatranslate

[Repost] The 12 Types of Procrastinators (by Neha Prakash – pic by Angela Liao)

Original post by Neha Prakash on mashable.com

 

Greetings, fellow procrastinators. You’ve clearly stumbled across this comic because you’re avoiding something — unless you are perhaps a comics analyst. In that case, good job staying on track.

Procrastination is nothing to be ashamed of. Everyone does it, but we each have a unique way of pushing off work to maximize time wasted.

In this comic, Angela Liao of 20px identifies the 12 types of procrastinators, including list-makers, nappers and snackers.

 

20px_procrastination_comic

Which type of procrastinator are you?

Comic illustration by Angela Liao, 20px. Published with permission; all rights reserved.

#translatorsgonnatranslate
#perlediunatraduttrice
#HappySaturday

[Repost] The Backstabbing Translator (by Konstantinos Stardelis)

Previously shared on twitter by Valentina Ambrogio (Rockstar Translations)

The Backstabbing Translator

Dream a Little Dream of Me (as a fish)

I recently had a dream that really freaked me out.

I was a fish, swimming in a stream running through a cavern. It was dark and the water felt strange to me. I couldn’t quite place it, but I didn’t feel comfortable being there. I knew that I entered the stream to get someplace, but I remember having a feeling of being stuck in it for a long time; longer than what I had believed when I got there.

Looking around me, I saw countless other fish squirming about, their movements screaming a lack of direction and purpose, their eyes filled with confusion and hostility. I could make out some of them sharing colours and patterns in their appearance, as if within the thousands that surrounded me, there were groups that belonged to the same kind. They were certainly not together, however, as each fish snapped at whichever one got close to it.
After hours and hours of swimming in the seemingly endless, dark stream, we reached an opening where we could move more freely; and up ahead, I could see a single point of light shining through the water. I instantly knew that it was the way out, but, apparently, so did the rest of them. We all swarmed to the exit, seconds away from escaping the illusory freedom of the never-resting body of water. Just as I reached the threshold and saw a wondrous, vast ocean stretching across the opening, promising a wonderful, joyous life without worries, I felt something pushing me aside and hundreds of tiny little teeth having a go at my scaly flesh.

Instead of working together to escape the stream, the fish began attacking and pushing each other out of the way, trying to get out first. The opening was not going anywhere and we certainly could all get through, if everyone remained calm and realized that there were no enemies amongst us. We were all after the same thing, and we could all get it!

I gasped my way out of the dream, sitting up on the bed, and left with the lingering, suffocating sensation of being stuck inches from my goal and unable to comprehend the aggressive nature of my fellow swimmers.

 The Backstabbing Translator

Okay, you get my point with the metaphor, so I won’t bother with explaining the specifics.

In the past five years, quite a few times, I’ve had to deal with fellow translators acting like I’m out to pillage their home, rape their wife and mangle their sweet Persian cat.

I was recently contacted by a translation agency, dealing mostly with medical/pharmaceutical translations. They agreed to a pretty good rate (upwards of 12 eurocents) and requested a couple of samples from previous translators I’d performed.

I sent them two samples; a part of a clinical trial protocol I had recently translated, and a part of a SPC I had translated (AND performed the final QC), quite some time ago. Keep in mind that the SPC has been published by the EMA and is currently running wild in the market!

I heard back from them a couple of days later, and to my surprise, the vendor manager informed me that the SPC sample had been found wanting. She sent me the evaluation copy with the proofreader’s comments (one of their long-term freelance translators in my language pair) included.

I was nine parts mad and one part amused, as I opened the file and immediately had to cover my eyes to avoid (permanent) blindness, from the sheer amount of bright pink tracked changes in the file. Apparently, the person responsible for evaluating my sample changed pretty much every single word that could be expressed in a different way. Even standard QRD terms and formatting instructions specific for that template version couldn’t escape his/her mighty, pink, digital marker.

Having the aforementioned analogy completely reversed in my head, I wished the agency good luck and didn’t break a sweat.

In the past, when a similar event occurred, I chewed down on the proofreader so hard that the vendor manager apologized to me and ensured me that they would never use their services again. I guess I’m way cooler and more mature nowadays! Okay, maybe not.

Plenty of Fish in the Pond

Okay, we all know that translators pop out left and right every day. Portals that welcome translator profiles are filled with thousands of linguists actively looking to obtain new clients. Certainly, the supply must have outweighed the demand in the LSP market by now, right? Not even close.

There is, and will be for the foreseeable future, enough demand to feed every single translator out there. Actually, we need an influx of new linguists if we’re to avoid all those big companies not being able to deliver their products in a worldwide fashion. [link to article]

So, why all the hostility between one another? Why must we, under the pretense of being best buddies in social media networks, stab each other behind the back when it comes to sharing work? Work that’s more than enough to cover everyone’s needs!

Apart from the ridiculous notion that we need to drive prices down to receive any work at all – because, let’s face it, you know that when the supply doesn’t match the demand, the supplier can pretty much sell his services at a higher price than black market organs sell for these days -, there is absolutely no reason to bother getting in the way of another translator, as long as they cannot be held professionally or ethically accountable. If they’re bad at their job, feel free to rip them apart; if they’re doing a good job, give them a pat in the back and welcome them to your team.

As with many of the problems translators face nowadays, the whole issue has its roots deep within the linguist’s psyche.

Instead of adding obstacles in every step we take, how about we have a look around and try to benefit from the given advantages of our profession?

By Konstantinos Stardelis

Cf. original: “http://greek-translator.com/blog/the-backstabbing-translator/

Repost: The benefits of being bilingual

The Benefits of Being Bilingual

http://www.englishschoolnyc.com/772638/2013/10/29/the-benefits-of-being-bilingual.html
[LAST UPDATED 3 MONTHS AGO]

Did you know that over half of the world’s population is bilingual? This statistic may come as less of a surprise if you consider that there are nearly 7,000 languages spoken around the world! Being bilingual offers a wealth of benefits, from better brain function to improved job prospects. If you live in a vibrant place like New York City, being bilingual can even make it easier for you to meet new people. If you are considering learning a second language as an adult, it’s important to enroll in language classes designed for adult learners and immerse yourself in the language. Once you become fluent, you can maintain and improve your language abilities by taking classes, watching movies, and conversing in your new language. To find out more about the benefits of bilingualism, check out this infographic from Bluedata International Institute, an ESL school in New York City. Please share this infographic with your friends and family who are also hoping to learn English or any other second language!

The-Benefits-of-Being-Bilingual-Infographic-01

Idiots happen.

Story of my life.

idiots

I’m ready for you to hire me.

ecard_translators

#perlediunatraduttrice

P.S.: diffidate dalle imitazioni!

BEWARE OF IMITATIONS!!!

in #translators we trust. ♔
in #translators we trust. ♔

Repost: Work Smarter, Not Harder: 21 Time Management Tips to Hack Productivity (by Jordan Bates)

Work Smarter, Not Harder: 21 Time Management Tips to Hack Productivity

By Jordan Bates | Jan 27, 2014

Synopsis

“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” ― H. Jackson Brown Jr.

A lot of folks in our society try to be hyper-productive.

You know — the people who scurry from task to task, always checking e-mail, organizing something, making a call, running an errand, etc.

The people who do this often subscribe to the idea that “staying busy” means you’re working hard and are going to be more successful.

While this belief may be true to an extent, it often leads to mindless “productivity” — a constant need to do something and a tendency to waste time on menial tasks.

Instead of behaving in this way, I choose to do things differently.

Working Smarter, Not Harder

The old adage, “work smarter, not harder” has become a staple in the way I go about work of any kind.

Instead of being robotic in how I approach tasks, I try to be thoughtful and always ask myself if something can be done more efficiently or eliminated altogether.

Managing my time isn’t about squeezing as many tasks into my day as possible. It’s about simplifying how I work, doing things faster, and relieving stress.

It’s about clearing away space in my life to make time for people, play, and rest.

I promise you — there really are enough hours in a day for everything you’d like to do, but it may take a bit of rearranging and re-imagining to find them.

21 Time Management Tips

I compiled this list of 21 tips to hopefully nudge you in the right direction.

Remember: There are innumerable hacks and tricks to manage your time effectively. These are some tips that I find helpful, but everyone is different.

Let this list be a catalyst to get you thinking regularly about how to refine your own practices.

1. Complete most important tasks first.

This is the golden rule of time management. Each day, identify the two or three tasks that are the most crucial to complete, and do those first.

Once you’re done, the day has already been a success. You can move on to other things, or you can let them wait until tomorrow. You’ve finished the essential.

2. Learn to say “no”.

Making a lot of time commitments can teach us how to juggle various engagements and manage our time. This can be a great thing.

However, you can easily take it too far. At some point, you need to learn to decline opportunities. Your objective should be to take on only those commitments that you know you have time for and that you truly care about.

3. Sleep at least 7-8 hours.

Some people think sacrificing sleep is a good way to hack productivity and wring a couple extra hours out of the day. This is not the case.

Most people need 7-8 hours of sleep for their bodies and minds to function optimally. You know if you’re getting enough. Listen to your body, and don’t underestimate the value of sleep.

4. Devote your entire focus to the task at hand.

Close out all other browser windows. Put your phone away, out of sight and on silent. Find a quiet place to work, or listen to some music if that helps you (I enjoy listening to classical or ambient music while writing sometimes).

Concentrate on this one task. Nothing else should exist. Immerse yourself in it.

5. Get an early start.

Nearly all of us are plagued by the impulse to procrastinate. It seems so easy, and you always manage to get it done eventually, so why not?

Take it from a recovering chronic procrastinator — it’s so much nicer and less stressful to get an earlier start on something. It isn’t that difficult either, if you just decide firmly to do it.

6. Don’t allow unimportant details to drag you down.

We often allow projects to take much, much longer than they could by getting too hung up on small details. I’m guilty of this. I’ve always been a perfectionist.

What I’ve found, though, is that it is possible to push past the desire to constantly examine what I’ve done so far. I’m much better off pressing onward, getting the bulk completed, and revising things afterward.

7. Turn key tasks into habits.

Writing is a regular task for me. I have to write all the time — for school, work, my student organization, my blog, etc. I probably write 5,000 – 7,000 words per week.

The amount of writing I do may seem like a lot to most people, but it’s very manageable for me, because it’s habitual. I’ve made it a point to write something every day for a long time.

I rarely break this routine. Because of this, my mind is in the habit of doing the work of writing. It has become quite natural and enjoyable. Could you do something similar? (Read “The Simple, Powerful Guide to Forming Any New Habit“)

8. Be conscientious of amount of TV/Internet/gaming time.

Time spent browsing Twitter or gaming or watching TV and movies can be one of the biggest drains on productivity.

I suggest becoming more aware of how much time you spend on these activities. Simply by noticing how they’re sucking up your time you’ll begin to do them less.

9. Delineate a time limit in which to complete task.

Instead of just sitting down to work on a project and thinking, “I’m going to be here until this is done,” try thinking, “I’m going to work on this for three hours”.

The time constraint will push you to focus and be more efficient, even if you end up having to go back and add a bit more later.

10. Leave a buffer-time between tasks.

When we rush from task to task, it’s difficult to appreciate what we’re doing and to stay focused and motivated.

Allowing ourselves down-time between tasks can be a breath of fresh air for our brains. While taking a break, go for a short walk, meditate, or perform some other mind-clearing exercise.

11. Don’t think of the totality of your to-do list.

One of the fastest ways to overwhelm yourself is to think about your massive to-do list. Realize that no amount of thought will make it any shorter.

At this point in time, all you can do is focus on the one task before you. This one, single, solitary task. One step at a time. Breathe.

12. Exercise and eat healthily.

Numerous studies have linked a healthy lifestyle with work productivity. Similar to getting enough sleep, exercising and eating healthily boost energy levels, clear your mind, and allow you to focus more easily.

13. Do less.

This is a tactic recommended by one of my favorite bloggers, Leo Babauta. Basically, do less is another way of saying do the things that really matter.

Slow down, notice what needs to be done, and concentrate on those things. Do less things that create more value, rather than more things that are mostly empty.

14. Utilize weekends, just a little bit.

One of my favorite memes depicts a gentleman casting his work aside, declaring, “It’s Friday! F#%$88u this shit.” The following image reads “Monday”, and the man is stooping to pick up the papers he’d tossed to the ground.

This is comical, but I’ve found that it’s amazing how doing just a little bit on weekends can really lessen the workload during the week. Aim for 2-4 hours per day. You’ll still leave yourself plenty of free time for activities.

15. Create organizing systems.

Being organized saves tons of time, and you don’t have to be the most ultra-organized person in the world either. Systems aren’t complicated to implement.

Create a filing system for documents. Make sure all items have a place to be stored in your dwelling. Unsubscribe from e-mail lists if you don’t want to receive their content. Streamline, streamline, streamline.

16. Do something during waiting time.

We tend to have a lot of down-time where we don’t try to do much. Waiting rooms, lines at the store, time on the subway, on the elliptical at the gym, etc.

Find things to do during this time. I tend to have a lot of reading for classes, so I bring some of it almost everywhere I go and read during waiting time.

17. Lock yourself in.

No distractions, no excuses. Sometimes, the only way I’m going to get something done is if I’m under lock and key, alone in a room. If you’re like me, realize it, and act accordingly.

18. Commit to your plan to do something.

I kind of mentioned this already, but it’s worth repeating. Don’t flake on your own plan to do something!

Be resolute. Be committed. Be professional about it, and follow through. A firm will to accomplish what you decide to accomplish will take you anywhere.

19. Batch related tasks together.

Let’s say that over a given weekend you need to do two programming assignments, write three essays, and make two videos. Rather than approaching this work in whatever order you feel, group the like tasks and do them consecutively.

Different tasks demand different types of thinking, so it makes sense to allow your mind to continue to flow with its current zone rather than switching unnecessarily to something that’s going to require you to re-orient.

20. Find time for stillness.

In our go, go, go world, too many people don’t find time to just be still. Yet, it’s extraordinary what a stillness practice can do. Action and inaction should both play key roles in our lives.

Discovering time in your life for silence and non-motion reduces anxiety and shows you that there is no need to constantly rush. It also makes it easier to find your work pleasurable.

21. Eliminate the non-essential.

I know this one has been mentioned in one capacity or another already, but it’s one of the most useful tips you can take away from this post.

Our lives are full of excess. When we can identify that excess and remove it, we become more and more in touch with what is significant and what deserves our time.

One Last Tip (The Best One)

There’s one final tip I want to mention. If you remember one thing from this post, remember this:

Enjoyment should always be the goal. Work can be play.

We get so caught up in busyness that we forget to enjoy what we’re doing. Even when we focus on working smarter, we’re still often too focused on getting things done.

This should never be the point. Always ask yourself: What can I do to spend more time enjoying what I’m doing?

The goal should be to arrange your commitments in a way that you’re happy living out the details of your daily life, even while you’re working.

This may sound like a pipe dream, but it’s more possible than ever in today’s world. Be curious. Be open to opportunity. Know yourself. Embrace your passions.

Wonderful things will happen. Best of luck implementing these tips, and let me know if I can do anything else to help you.

Your Friend,
Jordan Bates

P.S. ‘Like’ Refine The Mind on Facebook here to stay in the know.

“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.”
― H. Jackson Brown Jr.

This article originally appeared at Refine The Mind

Tags: focushabitsjordan batesrefine the mindtime management tipstime management tools

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The bitterness of poor quality remains…

Gentile Cliente, se per i Suoi progetti sta cercando traduttori con “migliore tariffa/tariffa più bassa” , si ricordi sempre che: “Il retrogusto amaro di una scarsa qualità rimarrà a lungo, anche dopo che il dolce sapor di un prezzo ridotto sarà stato dimenticato”. [Ditto!]

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Here’s an useful quote to use with your clients:

“The bitterness of poor quality remains long after the sweetness of low price is forgotten.”

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